Exporting emails from Webmail on a cPanel hosting is a straightforward process, allowing users to back up their emails or transfer them to another email client. This guide will walk you through the steps to export emails using the most commonly used Webmail interfaces: Roundcube and Horde.

Export Emails Using Roundcube

Roundcube is a popular Webmail client included in cPanel, providing an intuitive interface for managing emails. Follow these steps to export your emails:

  1. Log in to Webmail: Open your browser and go to https://yourdomain.com/webmail or https://yourserverIP/webmail. Enter your email address and password.
  2. Open Roundcube: Click on the Roundcube icon to launch the interface.
  3. Select the Emails:
    • If you want to export a single email, click on it to open.
    • If you want to export multiple emails, use the checkbox next to each email.
  4. Download the Emails:
    • For a single email, click on the “More” option at the top and choose Download (.eml).
    • The email will be downloaded in .eml format, which can be opened in various email clients like Outlook or Thunderbird.
  5. Save the File: Choose the destination on your computer where you want to save the exported email.

Export Emails Using Horde

Horde is another Webmail client available in cPanel that allows exporting entire email folders.

  1. Log in to Webmail and select the Horde Webmail interface.
  2. Choose the Folder to Export:
    • In the left sidebar, right-click on the folder (e.g., Inbox, Sent, etc.) you want to export.
    • Select Export from the menu.
  3. Download the File:
    • Choose Download into MBOX file.
    • The file will be saved in .mbox format, which can be imported into email clients like Thunderbird or Apple Mail.

Importing Exported Emails

Once you have downloaded the emails, you can import them into another email client:

  • .eml files: Open with Outlook, Thunderbird, or any email client supporting the format.
  • .mbox files: Import into Thunderbird, Apple Mail, or other email clients using the import option.

Conclusion

Exporting emails from Webmail on a cPanel server is simple and useful for backups or migrations. Roundcube is ideal for exporting single emails in .eml format, while Horde allows bulk export in .mbox format. Be sure to store your email backups securely and import them into a compatible email client when needed.